Hamilton Ontario Zymurgy Enthusiast Ring (HOZER)

By-Laws 2012

1 GENERAL

1.1 NAME

The name of this organization shall be the Hamilton Ontario Zymurgy Enthusiast Ring (HOZER).

1.2 PURPOSE

The HOZER exists as a means for members to explore their hobby through the promotion and education of home brewing.

The mission of the HOZER is:

  1. to promote awareness and appreciation of the quality and variety of home brewed beers, meads, wines, and other alcoholic beverages through the collection and dissemination of information.
  2. to serve as a forum for the technological and cross-cultural aspects of the art of brewing.
  3. to encourage personal responsibility when using beer or other beverages containing alcohol.
  4. the consumption of samples to allow for the examination of the various styles of home brewed beverages for the purposes of competition, evaluation, feedback and problem solving.

1.3 PUBLICATION

  1. The official publication of the HOZER shall be the hozer.ca website.
  2. Communication to General Membership shall primarily be through the hamiltonbrewers@ontariobrewers.ca email list.

1.4 REMUNERATION

No member of the Executive shall receive any remuneration for performance of their duties.

1.5 REIMBURSEMENT

Members shall be reimbursed for out of pocket expenses in furtherance of club activities, upon presentation of receipts to Treasurer for approval. Payments may be subject to approval by the Board of Directors.

1.6 AFFILIATIONS

  1. The HOZER is associated with the Canadian Amateur Brewers Association (CABA) club.
  2. The HOZER is associated with the American Homebrewers Association (AHA) club.
  3. The HOZER is associated with the Members of Barleyment (MoB) club.
  4. The HOZER is associated with the Southern Ontario Brewers (SOB) club.

2 MEMBERS

2.1 REGULAR MEMBERSHIP

  1. Eligibility

    Individuals who are at least 19 years of age, who have paid annual dues and have a significant homebrewing interest in the area served by the organization shall be eligible for membership.

  2. Duration

    Membership shall be on an annual basis effective January 1st of each year.

  3. Liability

    Each member’s participation in the HOZER is strictly voluntary. Each member realizes that participation in the HOZER activities may involve the consumption of alcoholic beverages, which may affect perception and reactions. All members shall be responsible for their own conduct and actions as well as those of their guests. Each member, and guests of members, shall accept sole responsibility and all liability for their conduct, behavior, and actions. Each member, and guests of members, agree to indemnify and hold harmless the HOZER, its Officers, its members and any business (including owners, staff and patrons) where meetings or club gatherings are held from any and all claims or liability whatsoever resulting from actions of the HOZER, its members and guests of members.

  4. Cancellation

    The Board of Directors reserves the right to decline the renewal of any Regular Membership for cause.

  5. Dues

    Dues shall be $10 per year, payable in the month of January. The dues amount shall be reviewed by the Executive on an annual basis, and may be changed with a majority vote of the Board of Directors. Any changes will be announced to the HOZER before the beginning of the renewal period. Dues amount will not be pro-rated.

  6. Privileges

    Each regular member of the HOZER shall have the right to vote on regular club matters. Membership may be required to attend some club events.

2.2 MEETINGS

  1. The Regular Membership shall have the opportunity to meet a minimum of four times per year.
  2. Collected club dues shall be used to pay for any SOP as may be required for these meetings.

2.3 VOTING

Votes by Regular Membership shall be conducted by any appropriate method that insures a fair determination of a majority decision of eligible voting members. The Regular Membership shall decide by vote on:

  1. Election of Board of Directors
  2. Changes to by-laws
  3. Other club business requiring approval by Regular Membership, as determined by the Board of Directors.

2.4 QUORUM

A quorum shall be made of the current Regular Membership attending a meeting. Any number greater than three of Regular Members at a regularly scheduled meeting shall constitute a quorum. A quorum is required to transact business of the HOZER.

3 EXECUTIVE

3.1 BOARD OF DIRECTORS

The purpose of the Board of Directors is to provide responsible leadership, an administrative structure to conduct business, and shall be responsible for management of the affairs of the club. Officers must have been members in good standing for the past 12 months. The Board of Directors shall consist of:

  1. President

    Shall preside at all meetings of the Board of Directors and Regular Membership.
    Shall be ex-officio member of every committee.
    Shall plan the meetings.
    Shall create committees and coordinate efforts of all committees.
    Shall review financial reports of the club on a regular basis.
    Shall act as the principal point of contact between the HOZER and the AHA, CABA, SOB, MoB, other homebrew clubs, businesses and organizations.

  2. Vice-President

    Shall in the absence of the President assume responsibilities and duties of the the President.
    Shall assist the President with coordinating visits, conventions, meetings and/or workshops.
    Under the direction of the President, is responsible for the promotion and education of the club.
    Shall work under the direction of the President to advance and promote the good image and beneficial works of the HOZER.
    Shall work with the President to recommend, determine and implement policy decisions made by the Board of Directors.

  3. Secretary

    Shall keep written minutes of all meetings and forward a copy of these minutes to the Executive as soon as possible, but no later than the week of the next regularly scheduled meeting.
    Shall present to the Board of Directors at their meetings all communications addressed to the club.
    Shall attend to all correspondence and maintain the official Club calendar, which should also include committee activities, beer festivals, homebrew and beer competitions and any events relative to the HOZER.
    Shall serve as proofreader of all printed communication as requested or required.
    Shall with assistance from the Treasurer maintain the membership list.
    Shall work with the President to recommend, determine and implement policy decisions made by the Board of Directors.

  4. Treasurer

    Shall have the overall responsibility of care and custody for all club funds and securities. By regulation, the Treasurer is required to make all deposits for the club into our account.
    Shall render a statement of the condition of the finances of the club at each meeting of the Board of Directors and general meetings or at such times as required.
    Shall keep correct books of account of all business and transactions and such other books of account as the Board of Directors may require.
    Shall pay members reimbursement for expenditures in furtherance of club business, subject to the approval of one other member of the Board of Directors.
    Shall exhibit at all reasonable times the books and accounts to any members when requested.
    Shall collect dues for deposit into the club’s account.
    Shall work with the President to recommend, determine, and implement policy decisions made by the Board of Directors.

3.2 APPOINTED OFFICERS

The Board of Directors shall appoint normally-non-voting Officers to the Executive as deemed necessary. Should the Board of Directors be unable to achieve a majority vote, all Officers excepting the Past-President may vote on the matter. The same person may hold up to two Officer positions at one time, but is limited to one tie-breaking vote. These Officers may include, but are not limited to:

  1. Past-President

    The Past-President acts in an advisory capacity so that the current President may benefit from previous experience. Should the Executive be unable to achieve a majority vote, the Past-President shall cast the tie-breaking vote. A Past-President also holding another Officer position shall not vote with the Executive, reserving it for tie-break if necessary.

  2. Competitions Director

    The Competitions Director shall be responsible to plan, organize and execute any club competitions. The President may strike a Competitions Committee to assist the Competitions Director.

  3. Librarian

    The Librarian shall have care and custody of all club-owned printed materials, including, but not limited to books and magazines.

3.3 TERM OF OFFICE

The term of office for members of the Executive will be for one calendar year beginning 1. January. No member may serve in the same position for more than two consecutive years.

3.4 ELECTIONS TO THE BOARD

  1. Nominations

    Any Regular Member may nominate any Regular Member for election to the elected positions on the Board of Directors. Nominations may be submitted to the Secretary in writing at any time between the August and November meetings.

  2. Balloting

    Balloting shall be conducted by any appropriate method that insures a fair determination of a majority decision of eligible voting members. Balloting shall be completed by the end of the November Regular Meeting.

3.5 MEETINGS OF THE EXECUTIVE

The Executive shall plan to meet at least once per month. By mutual agreement among Board members, email or voice communications may be sufficient to replace no more than two of every three planned meetings.

3.6 REMOVAL FROM OFFICE

Any one or more of the Officers may be removed with cause at any time by a majority vote of the Regular Membership; through a special meeting called for that purpose, or at a regularly scheduled meeting, provided that a majority of the Regular Membership present shall vote in favour of such removal.

3.7 VACANCIES

  1. Whenever a vacancy shall occur on the Board of Directors, by death, resignation, removal or otherwise, the office shall be filled without delay by Presidential appointment with the Board of Directors approval. The appointee will then hold the office until the next election of officers.
  2. If the office of the President should become vacant, a member of the Board of Directors will fill the position until such time as the Board of Directors elect a new President, who would then serve the remainder of the expired term.

4 AMENDMENTS

  1. Amendments to these by-laws shall be presented to the General Membership after a majority vote in favour by the Board of Directors.
  2. Amendments to these by-laws shall be enacted after a majority vote in favour by the General Membership.